Both MS Word and Outlook have a Paste Special feature that lets you paste unformatted text into the document. You can click Paste button on the Ribbon bar, and choose Paste Special. Then in the popup dialog box, select Unformatted Text, and hit OK. All around the Mac (in programs like Mail, Pages, and even Microsoft Word), there’s a neat feature to copy and paste styles. This means you can copy the formatting you’ve applied to text in.
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Active3 months ago
When I paste text into an email in Outlook, the following prompt hovers near the text:
Based on the hint, instead of clicking on the button with the mouse, it looks like I should be able to press Ctrl+T. But if I do that, it indents the paragraph.
So what key combination will keep the text only?
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11 Answers
I figured it out. It isn't Ctrl+T, it is Ctrl, T (as in press and release Ctrl, then press T).
So, the pattern to paste as text only is: Ctrl+V, Ctrl, T.
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Rich BennemaRich Bennema77811 gold badge77 silver badges1212 bronze badges
Another option is Alt+H+V+T (i.e., keeping Alt pressed until after you press T).
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martinpolleymartinpolley
There is an option with a small number of keystrokes, which does not involve an intermediate paste-with-format:
Ctrl+Alt+V, Unformatted text
Taken from an excellent summary of shortcuts.
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sancho.ssancho.s
Paste Unformatted Shortcut
In Outlook 2016, when you paste, press Ctrl and then click on 'Set default paste...':
When pressing Ctrl
How To Paste Unformatted Text
Then just select options, that are appropriate for you.
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Paste Unformatted Text Word
Peter MorávekPeter Morávek
I think I've found a great solution which makes it as good as the one I had in Word 2003 etc. Back then you had to create a macro. I called it 'pasteunformatted' and assign a shortcut key (I used Ctrl+T).
If you goCustomize ribbon > Check 'developer' box to open up that tab, OK. Then select it.
Grab your some text to be copy/pasted from anywhere. This is just to set up the macro.
Click 'Record Macro'. Choose a name. Assign your shortcut key.
Now go Ctrl+V to paste. Then press Ctrl (release) then 't' as described by some users above. Now stop record. You now have a macro that will paste unformatted text as you may have had previously, with the shortcut key you assigned to it.
Hope that helps.
fieldwolffieldwolf
As mentioned in the list of the keyboard shortcuts in the Outlook Help page:
Ctrl+v then Ctrl+SPACE seems a reasonable solution that gives a way to apply the current format of the mail you're writing to the text you paste.An alternative is Ctrl+v then Ctrl+Shift+z which removes any format.
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Outlook For Mac Ribbon Paste Unformatted Text Shortcut Word 2016
BenBen
CTRL+V+SPACE worked for me.
But I found a definitive solution on another web site, just by changing my default paste settings. Here are the instructions.
I hope that it works for you.
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Luis ArellanoLuis Arellano
With show paste options disabled you can press Menu, Ctrl, T, Enter.
The 'Menu' key gives the right-click menu. It’s between Alt and Ctrl, to the right of space on my keyboard.
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JonDoigJonDoig
I am not sure whether this is the answer you are looking for.I have disabled the show paste options ( options --> Mail --> uncheck show paste options when content is pasted into a message)Just using Ctrl+V to paste
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HiraHira
I've also found that you can simply right-click and press 'T'.
twerth5000twerth5000
I was looking for an answer that works in Microsoft Word for Mac. I tried all the answers and none of them worked. Here is the procedure that worked for me:
1- Copy a sample piece of text to the clipboard.
2- View > Macros > Choose Record Macro...
![Outlook For Mac Ribbon Paste Unformatted Text Outlook For Mac Ribbon Paste Unformatted Text](/uploads/1/2/6/0/126068403/141631032.png)
It will open a new window.
3- Click the 'Keyboard' button in the new window.
4- Press Ctrl + h (or whatever combination of buttons that you prefer.)
5- Click the 'OK' button.
6- Use Ctrl + v to paste the copied text to somewhere in your document.
7- Using your mouse, choose paste options, and click on 'Keep Text Only'.
8- View > Macros > Stop Recording
From now on, whenever you want to paste anything with the 'Keep Text Only,' instead of Ctrl + v, you can just press Ctrl + h (or whatever combination of buttons that you prefer.)
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